Choosing the Right Event Space

June 30, 2011 § Leave a comment

Whether you are choosing a space for a wedding, birthday, graduation, or simply for a private event, we all know how daunting this task can be. Plenty of details goes into choosing the right space – location, size, architecture, ambience, amenities, etc. Depending on individuals and the type of event, each event will have  different priorities. However, here is our guide to choosing the right event space for your lovely party!

1) Price

How crazy and rude of us to mention price first. But truth to be told, this is an extremely important factor. Do take a run-through of the space before delving any deeper, but we strongly believe that you should ask about price first. The last thing you need is to spend an hour talking about the space (and fall in love with it) to only find the price range completely out of your budget. Be honest up front about how much you are willing to spend. That way, the person showing you the space would know what you are looking for and perhaps, work with you to fit your budget!

2) Size

One key element when considering a space is the occupancy limit. Depending on the type of your event ( is it a cocktail or seated dinner?), you want to make sure that your event will not be over-crowded. Think about the layout and factor in the number of people into the space, could this plausible venue fit all your guests comfortably? We normally advise not to compensate price for size because ultimately, you want your guests to be comfortable and happy. Also, you really don’t want to break the law.

3) Location

We’ve all heard the saying to new business-owners,” It’s all about location, location, location!”. Apply that to hosting an event, as well. It is important to note what goes around the area of your event space. Is it in an unsafe neighborhood? That might deter your guest from attending. Are there any retails and restaurants near the event space? What about hotels? That would be great for out-of-town guests. Also, is there enough parking at the space location? Make sure to take mental notes ( or take a real notepad) and jot this question down when assessing a space.

4) Amenities

Another key factor when considering a space are the amenities. If you have a disabled guest, do check if the event space is handicapped accessible. Also, do make sure if there are enough power plugs, dimmed lights and most importantly, bathroom. The last thing you want is to have 50 guests lining outside the bathroom or have one of your guest arrested for public indecency. Generally if your event has less than 75 people, one bathroom should suffice. Of course, we’d vouch for more than one bathroom!

5) Ambience

Last but not least, how do you like the ambience of the space? Do you think it fits with your theme and vision? If you are thinking a futuristic-theme party, a space with historical decor will throw off your theme. If you are planning a 1920s party, a space with strong historical decor would be your best bet. Fusion theme party? Find a space with a loft decor. There are a bunch of unique spaces out there, but you just have to look for it.

Or you know… you can always hop over to Private Event Spaces, if you are in the St. Louis area!

Psstt… Did you know we are this close to having two more awesome spaces under our belt? Yeap, we are super stoked too!

Anyhoo, have a fabulour 4th of July weekend and we will see you guys next week!



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