A Day With a Special Events Coordinator

December 3, 2011 § Leave a comment

Disclaimer: The diary below provides a unique description close to home but does not necessarily reflect the general population of event planners and coordinators.

 

10am

Check emails & voicemail. Read up on news, happenings and industry-related news.

10:30am

Return and follow-up any calls from clients. Finish new client’s contract.

11:30am

Email contract to client. Check emails. Make amends to Client #2 requests to extend event time. Revise contract.

11:55am

Lunch break

12:30pm

Return calls. Check emails and send client #2 revised contract. Prepare for site visit appointment at 1pm.

1pm

Site visit with client.

1:30pm

Client #3 is ready to book the space. Sits down with client to go over agreement & package details. Receive deposit and signed agreement.

2:15pm

Prepare Client #3 contract. Received call from rental company about linens. Call Client #1 to confirm linen colors and number of chairs.

3:30pm

Schedule staffing for Friday and Saturday event. Send out pricing sheet to every form requests.

4pm

Table, linens & chairs arrive. Coordinate set-up with delivery man.  Set-up alcohol list for this weekend’s events.

5:15pm

Pick up calls in regards to pricing details. Set up appointments for more site visits. Prepare returned deposit checks to be sent out tomorrow.

6:15pm

Clock-out and prepare for tomorrow!

 

We hope you enjoy was goes behind the day of our Special Events Coordinator. Every day is a different day but this gives you a gist of what typically happens. What do you think? Do you think it’s interesting?

 

Cheers!

Private Event Spaces

 

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